To ensure that meetings are productive, it’s essential that the chairman of the board adheres to the agenda. The chair must also give clear instructions. Digital tools can also help to speed up https://itsboardroom.com/ the process of meetings by permitting attendees to work through items faster. It is also essential that both remote and in-person attendees receive the same material before the scheduled time. This could include documents and slides that are used during the meeting as also any notes and information that was sent out in advance.

Prioritizing participation in hybrid meetings will ensure that all board members are on the same board. To do this, it’s crucial to ensure that the virtual platform is working properly and all of the necessary links have been used and downloaded prior to the start of the meeting. A staff member who is able to access the meeting to supervise these functions will help you to recognize and address any issues quickly.

Similarly, muting the microphone when you’re not speaking will reduce echoes and background noise and allow everyone to focus on the discussion in front of them. Before beginning the meeting, it’s a good idea to instruct you to close any other tabs or stop playing any music or videos. A board management software that includes accessibility features will make your meeting more inclusive for people who suffer from hearing, speech and vision disabilities.